The pros and cons of hot desking
Flexibility and autonomy for some, loss of reference points and disorganization for others: hot desking seems to divide. However, this organizational mode, where employees no longer have their own workstation, is gaining momentum. At a time when workplaces need to reinvent themselves, its practicality is no longer debated. Let’s zoom in on the pros and cons of hot desking.
Space savings, cost reduction: important advantages for companies
The rise of hot desking goes hand in hand with the rise of telecommuting. Indeed, companies found themselves with more and more empty spaces. Moreover, these spaces were most often private spaces, like individual offices. The flex office makes it possible to pool these square meters.
Real estate managers can then decide to reduce their offices. On the contrary, we can see that today they prefer to reallocate space. Thus, we note a reduction of private areas in favor of collaborative spaces.
In both cases, companies are using the flex office to reinvent the employee experience on site.
Assets to attract employees in the hybrid work era
On the employee side, this new organization also allows the employee to reinvent his presence on site. The flex office is most often synonymous with freedom in the choice of work area. It allows employees to change their environment according to their projects and desires. It is also a way to reconnect with colleagues who have been lost during the remote periods.
The flex office is also a key tool for well-being at work. It corresponds to a more horizontal organization that encourages exchanges at all levels. It also breaks the routine. Flex teams say that this way of working develops creativity and collaboration.
Hot desking is the new cubicle
Contrary to the supporters of hot desking, the detractors blame it for the loss of the “connection”. And this does not concern the social one but the connection to one’s (own) office. Indeed, this organization marks the end of the personalization of work spaces. No more dog’s photo, drawing of the youngest child: hello locker, impeccable desk and identical workstations. Open floors and cubicles had generated the same criticism in the 90s.
Moreover, hot desking often brings new organizational problems to light. Especially if its implementation is not accompanied. And for good reason: it must be thought out by the organization and monitored throughout the year.
Supporting hot desking implementation to overcome its cons
Thus, adopting a hot desking organization requires adopting the right tool. With it, it is possible to set up management rules. More precisely, spaces or days can be reserved for certain teams.
Also, a dedicated tool allows to follow what happens in the offices. This is a key element for the company that allows it to adapt the spaces. For example, the lack of offices or common spaces can be quickly corrected.
This is why the Witco application gives access to numerous data, in real time. Occupancy rate, team satisfaction level… The flex organization evolves on a daily basis.
To summarize, the cons of hot desking can be overcome if we prepare its implementation. The obstacles raised by employees are due to a lack of transparence in the organization. Equipped with a solution like Witco, they can take back control of their working day. They can see, in advance, who is present, which desk is available. In short, they can mix flexibility and efficiency.
On the corporate side, hot desking seems set to last. Hybrid work, mixing remote, face-to-face and third places allows to optimize spaces. We can see that the cost of workstations is decreasing while more and more companies are using coworking spaces. The flexible office comes in many forms.